Finance department:   Home | Contact Us | Disclaimer

Our goal is to provide optimal, courteous and professional cutomer service

  • Weekly payment cycle (Friday-ACH, Monday-Checks)
  • Employee advances/reimbursements
  • Cash and accrual reporting via an automated general ledger
  • Supplier payment history
  • Available funds checking
  • Vendor payment history
  • 1099 reconciliation and processing
  • Support services

The Accounts Payable Section of the City of Miami is a centralized operation responsible for the receipt and processing of invoices for payment, assisting in the resolution of vendor issues, check printing, and providing vital support to city staff as well as suppliers. Departments are responsible for ensuring that goods and services are physically or electronically received to ensure timely payment.

Valid supplier invoices must be addressed to Accounts Payable. An invoice must contain the following information:

  • Invoice number
  • Invoice date
  • Amount due
  • Purchase order number if applicable
  • Payment terms
  • Payee information
  • Contact information for the vendor
  • Contact information on the purchaser

Note: In the event the supplier does business under more than one company sites name please indicate appropriate company pay site on Invoice.

Failing to include this vital information on your invoice and mailing it directly to Accounts Payable will result in delay of payment or orphan invoices.

Accounts Payable - Vendor Partnership
Suppliers can track the status of payments online by registering through iSupplier/Sourcing Guide, contact Yadisaa Calderon in Procurement at 305-416-1909 for additional information. Direct Deposit/ACH is also available. if interested please email or fax the completed Request for Direct Deposit Form and a copy of a voided check to or Fax 305-416-1987.
To expedite research, please have available the invoice number, invoice date, amount, and the purchase order number when contacting Accounts Payable. Contact List

Accounts Payable Disbursement Policy
Accounts Payable issues both electronic and paper disbursements weekly to promote efficiency and timely payments of purchase order invoices, direct payment requests and employee reimbursments.

All documentation must be received in Accounts Payable by Noon Tuesday for inclusion in the next ACH or check run pending approval and acknowledgement of receipt of the associated merchandise and/or service.

All requests for payment outside of the regularly scheduled payment runs must be made in writing to the Finance Director and pre-approved by the Director or his designee.

It is the Finance Departments policy to mail out all checks to vendors, to ensure adherence to internal controls. Any check hold request is discouraged and is on an emergency bases. Such request must be requested by the originating Department Director and approved by the Finance Director. Check hold requests are discouraged. In an emergency the originating Department Director may request, in writing, that a check be held for pickup. The Finance Director or his designee must approve the request. 


Any corporation or individual doing business with the City of Miami, must have a completed W-9 on file in Procurement before Accounts Payable will issue payment for services rendered.

Request for Taxpayer Identification Number and Certification Form W-9

City of Miami W-9 Form

Substitute Form W-9 (for Florida State only)

Stop Payment Request Form
Direct Deposit/ACH Authorization Form

Sales Tax Exempt Form

Finance department:   Home | Contact Us | Disclaimer